Request a Demo
Healthcare

Hospital facility management software for the everything behind the care

Clinical systems run the care. Almost nothing runs the facility it happens in. TrackVia holds the rounds, the work orders, the equipment records and the evidence, on the same record, ready before the visit.

  • Offline-ready mobile
  • 6,000+ integrations
  • Changes with you
Talk with an expert See how it works
3,000+

Production applications

Running real operations today

10,000+

Field submissions a month

Workflows moving through from the field

500M+

Operational records

Managed on the platform

99.99%

Uptime

Commercial, Government and HIPAA environments

In short

Everything behind the care, on one record

Clinical systems run the care. TrackVia is hospital facility management software for everything behind it: biomed and equipment records, facilities maintenance, and environment-of-care rounds. Patient records, orders and charting stay in Epic, Cerner or whatever you run, and nothing here touches them.

Rounds are captured on the ward rather than written up after, work orders carry the device’s service history, and the evidence an accreditor asks for is already on the record when the visit comes.

  • Equipment records: what you own, where it is, and what it is due
  • Work orders and preventive schedules for the trades who close them
  • Environment-of-care rounds captured at the bedside
  • Accreditation evidence ready to export
Healthcare operations in the field
Benefits of TrackVia

What health systems get out of it

The same four things, across one hospital or a whole system.

The visit stops being a project

Rounds, corrective actions and service history are already on the record, so preparing for an accreditor is an export rather than a fortnight of assembly.

Devices are serviced before they are overdue

Preventive schedules run off the equipment record itself, so what is due surfaces ahead of the date rather than after it.

Rounds reflect the ward, not the recollection

A round is captured where it happens, with photos and a timestamp, instead of being written up at the end of a shift from memory.

It changes without a clinical IT queue

Facilities and biomed teams adjust their own forms, schedules and rules, so a change to a round does not compete with clinical system work.

Guide

5 ways to improve healthcare operations

The five changes that move a field operation, drawn from what facilities and field teams actually did to get there.

Get the guide
Client stories

Health systems already running this way

Northside Hospital

See the Process. Prove the Standard.

Northside Hospital

Read their full story
LifeCenter and Lifeline of Ohio

Move Fast. Prove It Was Done Right.

LifeCenter and Lifeline of Ohio

Read their full story
DT-Trak

DT Trak Digitizes Its Operations for Greater Efficiency, Productivity and Client Satisfaction

DT-Trak

Read their full story
In their words

After vetting out several other solutions, TrackVia quickly seemed like a perfect solution for us… Our needs change almost weekly as regulations and the industry evolve, and we needed the flexibility to constantly tweak our platform in real time.

Chief Operating OfficerMulti-site regulated products operator

Projects that used to sit delayed for weeks now finish in days or even hours.

Operations LeadDowner

With Excel, we couldn’t see what employees were doing. With TrackVia it’s easy to track work and view what exactly has been completed. This resulted in an 80% time savings.

Carrie Holzderber, Quality DirectorLifeCenter and Lifeline of Ohio

I wound up being able to do the same amount of work with only eight people versus 13 and that became the driving factor for them to accept TrackVia.

Procurement and OperationsFortune 100 industrial manufacturer

We are very pleased with the ease of use of the mobile application. We are thrilled to have instant visibility of the sterilization process and to be able to see immediately where issues are occurring. This enables us to focus on our number one priority, which is our patients and their loved ones.

Randy Eccleston, Business Operations ManagerNorthside Hospital

TrackVia has truly changed the game on software development and deployment. We created and rolled out a mobile workflow app with limited resources in a very short period of time.

Senior ExecutiveLarge utility construction company

Their solution provided the flexibility we needed to meet unique project requirements while affording visibility and control.

Eric Crozier, Chief Technology OfficerKS Industries

TrackVia has improved the accuracy of our data. In the past it was a chore for our coordinators to document issues in real time. Now, they can just open the mobile app or website, check a few boxes and they are done.

Michael Fite, Business Intelligence AnalystLifeCenter and Lifeline of Ohio

The first application I built—it was simple—I think it took 10 minutes.

Product Development Systems ManagerFortune 500 apparel manufacturer
More detail below

Common questions

What is hospital facility management software?
It is the system that runs everything behind the care, not the care itself: rounds, work orders, equipment records and the maintenance schedule. Patient records, orders and charting stay in your clinical system; this runs everything else.
What is hospital CMMS software?
It is the system that tracks equipment by service history and due date, so preventive work is generated automatically rather than tracked on a spreadsheet. Every device carries its own record from installation onward.
What is healthcare asset tracking software?
It is the record of what equipment you own, where it is, and what is due on it, tied to the work orders and service history for that specific device rather than a separate inventory list.
Will it hold up in an accreditation visit?
Rounds, corrective actions and service history are logged as they happen, with timestamps and sign-off, so preparing for a Joint Commission review or an AAMI audit is an export instead of a scramble.
Does this touch patient data or the EHR?
No. TrackVia runs the estate behind the care: the building, the equipment and the work orders. Patient records stay in your clinical system.
Can we track devices by service due date?
Yes. Every device carries its own record with service history and next-due date, and preventive work generates from that rather than from a spreadsheet.
Do we start from scratch?
No. TrackVia comes with ready-to-use modules for the work operations teams run every day: work orders, inspections, asset records, preventive maintenance, inventory, dispatch, and job close-out. All of it is shaped by the work of more than 2,800 practitioners. More than 3,000 of these applications are already running in production.
Can technicians use it with no signal?
Yes. Native iOS and Android apps capture photos, notes, checklists, e-signatures, and barcode scans, timestamped and geotagged, whether there is a signal or not, then sync when a connection returns.
Does it integrate with our other systems?
More than 6,000 systems and data sources, plus a full REST API and webhooks, connect TrackVia to the ERP, CRM, finance, and other systems you already run.
Can we change the workflow ourselves?
Your own team updates forms, workflows, dashboards, and business rules directly, through a visual interface or AI-driven natural language instruction. Bulk changes run with a preview and an automatic backup, and every change is recorded in an audit log.
How long does implementation take?
Most teams have their first workflow live within 30 days. Typical, not best case.

Where healthcare teams start

These share the same records, so a check, the work it raises and the certification behind it stay on one job.

Asset and Site Operations ▸One record per device, every sitePreventive Maintenance ▸Service due before it is overdueSafety and Compliance ▸The evidence the visit asks for

Ready to get started?

See how we fit your operation

A working session on the workflows your crews actually run.

Talk with an expert