With spreadsheets, your team is required to design and format work before they can even get started. Once the spreadsheet is set up, it has to be emailed to everyone working on the project or involved in a specific process. After that, new copies are emailed out every time a change is made, confusing the issue of which version is the latest.
Eventually, all of the information that has been sent back and forth has to be compiled into a readable form.
Sharing spreadsheets through a network isn’t helpful, either, because multiple users may be downloading and uploading data at any time. This again confuses the issue of which copy is the most recent and can disrupt processes and workflows.
One of the most tremendous benefits of using a workflow management application built especially for you is that it works the way you do.
Many workflow solutions make it easy for professionals to leverage custom forms to collect data that supports their operations. Intelligent workflow engines can trigger alerts, tasks, and even new workflows as steps in the process are completed or certain conditions are met.
Furthermore, some cloud-based workflow management applications offer a corresponding native mobile app, whereby your custom-built application can work seamlessly on a tablet or smartphone. Imagine how being able to collect and access data, including photos, audio notes, bar codes, and signatures, outside of the office could improve internal coordination.